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Rotary Club of Sierra Madre, a club associated with Rotary International and The Rotary Foundation of Rotary International (individually or collectively, "Sierra Madre" or "we") respect your privacy and are committed to protecting it through our compliance with this privacy policy ("Policy"). Maintaining protection of the data entrusted to our care by our constituents is of the utmost importance to Sierra Madre.

This Policy describes the types of data we may collect from you or that you may provide and describes our policies and practices for collecting, using, protecting, and disclosing that data.

This Policy may change from time to time (see Changes to Our Privacy Policy section), so check the Policy periodically for the most current version.


Data We Collect About You

We may collect several types of personal data that can be used to identify you ("Personal Data"), including your:

  • Name

  • Postal address

  • Email address

  • Telephone number

  • Payment cardholder data

  • Sensitive authentication data


How We Collect Your Data

We collect Personal Data from:

  • Users of our Website

  • Members of Rotary and Rotaract clubs

  • Donors to The Rotary Club of Sierra Madre

  • People who attend Sierra Madre Rotary events

  • People who participate in Sierra Madre Rotary's programs

We collect this data:

  • Directly when you provide it to us through any interaction offline or in person

  • From our website (our "Website")

  • When you interact with our advertising and applications on third-party websites and services, if those applications or advertising include links to this Policy

  • When you become a member of Sierra Madre Rotary Club

  • When you use our services

  • When you participate in our programs or sign up for and/or attend any events that we host

  • From third parties we contract with to provide services on our behalf, such as event organizers, payment processing services, email marketing services, and software providers; these service providers may change, or new service providers may be added without notice to you

  • When you interact with us in another way, for example, contacting us with an inquiry

  • From publicly available resources


Data You Provide to Us

We collect data you provide when you interact with Sierra Madre Rotary, either through our Website or any interaction offline or in person. That data includes:

  • Personal data that you provide by making an inquiry or joining as a member of a Sierra Madre Rotary Club

  • Personal data you provide when participating in services available on our Website

  • Personal data you provide when you enter a contest or promotion sponsored by us

  • Personal data you provide when you report a problem with our Website

  • Records and copies of your correspondence (including email, social media posts, and other electronic messages), if you contact us

  • Your responses to surveys that we might ask you to complete for research purposes

  • Your registration to attend and/or participate in Sierra Madre Rotary Club events

  • Personal data you provide when making a donation or purchase

  • Biographical or other data you provide to us (for example, if you choose to put your name forth as a candidate for an office)

  • Details of transactions made through our Website and details of the fulfillment of your orders (you may be required to provide financial personal data before placing an order through our Website)

  • Your search queries on our Website


Features that are developed in the future may result in the collection of additional new personal data.


Usage Details, IP Addresses, Cookies, and Other Technologies

As you navigate through and interact with our Website, we may automatically collect certain data about your equipment, browsing actions, and patterns, including:

  • Details of your visits to our Website, including traffic data, location data, logs, and other communication data and the resources that you access and use on our Website

  • Information about your computer and internet connection, including your IP address, operating system, and browser type


The data collected in this way is anonymous. It is aggregated into statistical data to help us improve our Website and to deliver a better and more personalized service by enabling us to:

  • Estimate our audience size, browser statistics, popularity of content, and usage patterns

  • Speed up your searches

  • Recognize you when you return to our Website


We use cookies (or browser cookies) for this automatic data collection. A cookie is a small file placed on the hard drive of your computer. You may refuse to accept browser cookies by activating the appropriate setting on your browser. However, if you select this setting, you may be unable to access certain parts of our Website. Unless you have adjusted your browser setting so that it will refuse cookies, our system will issue cookies when you direct your browser to our Website.


How We Use Your Personal Data

We use data that we collect about you or that you provide to us, including any personal data:

  • To present our Website and its contents to you

  • To provide you with information, products, or services that you request from us

  • To offer and fulfill our core business purposes, which include:

    • Fulfilling Rotary's obligation to Rotarians, Rotaractors, and other individuals

    • Financial processing

    • Supporting The Rotary Club of Sierra Madre, including fundraising efforts

    • Facilitating special event planning

    • Communicating key organizational messages through Sierra Madre Rotary Club publications and other materials

    • Supporting the programs and membership of Sierra Madre Rotary Club

    • Complying with any legal obligations

    • Preserving Rotary's legacy by building and maintaining accurate archives that effectively document Rotary's history

  • To fulfill any other purpose for which you provide it

  • To carry out our obligations and enforce our rights arising from any contracts entered into between you and us, including for billing and collection

  • To notify you about changes to our Website or any products or services we offer or provide through it

  • To allow you to participate in interactive features on our Website

  • To store information about your preferences, allowing us to customize our Website according to your individual interests

  • To help us develop and test updates to this Website and other Sierra Madre Rotary applications that support Rotary's core business purposes

  • In any other way we may describe when you provide the personal data

  • For any other purpose where we have your consent


Disclosure of Your Personal Data

We may disclose aggregated data about our users, and data that cannot be used to identify any individual, without restriction.


We may disclose personal data that we collect or you provide as described in this Policy:

  • To contractors, service providers, and other third parties we use to support our business and who are bound by contractual obligations to keep personal data confidential and use it only for the purposes for which we disclose it to them, including:

    • Online shop vendor

    • Payment processing vendors

    • Financial institutions and fiscal agents when processing financial transactions, such as expense reimbursements

    • Software and applications used for administrative functions such as providing online forms/surveys/applications, newsletter services, online learning, webinar/teleconference services, electronic voting

    • Cloud-based databases used for administrative functions

    • Email distribution services

  • To fulfill the purpose for which you provide it

  • For any other purpose disclosed by us when you provide the data

  • With your consent


We may also disclose your personal data:

  • To comply with any court order, law, or legal process, including to respond to any government or regulatory request.

  • If disclosure is necessary or appropriate to protect the rights, property, or safety of Rotary, Rotarians, Rotary clubs, Rotary districts, or others. This includes exchanging personal data with other companies and organizations for the purposes of fraud protection and credit risk reduction.


Sierra Madre Rotary Club Donor Privacy Personal Data

Sierra Madre Rotary Club will not sell, trade, or share a donor's personal data, including their name, phone number, email, or physical address, nor will it send donors mailings on behalf of other unrelated organizations. This policy applies to all donor data received by Sierra Madre Rotary Club, both online and offline, as well as any electronic, written, or oral communication. Sierra Madre Rotary Club occasionally uses third-party vendors to manage and process donor data. These vendors are bound by strict confidentiality agreements.


Children Under the Age of 16

Our Website is not intended for children under 16 years. We do not knowingly collect personal data from children under 16 without parental consent. No one under age 16 may provide any personal data to or on our Website.


  • Use or provide any personal data on our Website or on or through any of its features

  • Register on our Website, make any purchases through our Website

  • Provide any personal data about yourself to us, including your name, address, telephone number, email address, or any screen name or username you may use.


If we learn we have collected or received personal data from a child under 16 without verification of parental consent, we will delete that personal data.


Data Security

We have implemented technical and operational measures designed to secure your personal data from accidental loss and from unauthorized access, use, alteration, and disclosure. Additionally:

  • When developing new or enhancing existing systems and processes, Sierra Madre Rotary Club implements appropriate data protection throughout its data processing operations.

  • All personal data you provide to us is stored on password-protected databases on our secure servers behind firewalls and we use Secure Sockets Layer (SSL) to ensure that the transmission of sensitive data for payments and contributions is encrypted and appropriately safeguarded.

  • Members, Employees are trained on the importance of data security and focus specifically on practices for protecting against unauthorized disclosure of personal data.

  • We have a documented incident response plan for promptly acting upon events that violate Sierra Madre Rotary Club’s security or privacy policies, should they occur, and this plan is reviewed and updated on an ongoing basis.


Unfortunately, the transmission of personal data via the internet is not completely secure. Although we do our best to protect your personal data, we cannot guarantee the security of your personal data transmitted to our Website or over any public network. Any transmission of personal data is at your own risk. Without prejudice to any mandatory legal obligations to which we may be subject, we are not responsible for circumvention of any privacy settings or security measures on our Website.


Changes to Our Privacy Policy

Sierra Madre Rotary Club may change, add, modify or remove portions of this Policy at any time, which shall become effective immediately upon posting on this page. The date the Policy was last revised is identified at the bottom of the policy. It is your responsibility to review this Policy for any changes. By continuing to use our Website, use our services, or participate in our programs, you agree to any changes in the Policy.


Contact Information

The Rotary Club of Sierra Madre is located in Sierra Madre, California. For more contact information, please visit


Last modified: 23 Mar 2022

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